With remote work and virtual meetings becoming more common than ever, managing meetings efficiently is a challenge many teams face. From scheduling to note-taking, AI meeting assistants have stepped in to make things easier. These smart tools help you save time, stay organized, and ensure that no important detail slips through the cracks.
Below is a list of the 7 best AI meeting assistants in 2025. Each tool stands out in its way, whether it’s for transcribing meetings, automating summaries, or integrating with your favorite calendar and communication tools.
1. Hedy AI – The Smartest AI Meeting Assistant for Real Conversations
If you’re looking for a meeting assistant that helps you during the conversation, not just after, it’s time to check out Hedy AI. Unlike most tools that only give you summaries or transcripts, Hedy is designed to be your real-time meeting coach.
Whether you’re in a team call, a job interview, or a classroom discussion, Hedy listens, understands, and gives you helpful suggestions on the spot.
It’s like having a smart teammate who helps you ask better questions, follow along more easily, and remember key points without being distracting.
Hedy supports 19 spoken languages and can reply in over 30, making it a great option for international teams. After the meeting, it gives you a clean transcript, a summary of what was said, and the action items so you know exactly what to do next.
What makes it even better? Hedy works right from your phone. Just open the app, place it near the conversation, and let it handle the rest. You can try it for free with 5 hours a month, or get unlimited access for just $9.99/month.
Key Features:
- Real-time suggestions during meetings
- Supports 19 spoken languages
- Summaries, transcripts, and action points
- Easy-to-use mobile app
- Free plan available; affordable Pro option
If you want to stay sharp and engaged in every conversation, Hedy is the tool for you.
2. Otter.ai
Best for: Real-time transcription and searchable meeting notes
Otter.ai is a popular AI meeting assistant that delivers highly accurate real-time transcription. It’s a favorite among business professionals and educators because it joins your virtual meetings and instantly starts taking notes—so you don’t have to.
Otter doesn’t just transcribe. It organizes your conversations into searchable transcripts, highlights key points, and even allows you to share or export notes with ease. The platform also has speaker identification, which is useful when multiple people are talking. You can also add images, comments, or highlights to specific moments.
Whether you’re using Zoom, Microsoft Teams, or Google Meet, Otter works smoothly in the background and syncs well with your calendar.
Key Features:
- Real-time transcription with speaker ID
- Searchable and shareable transcripts
- Meeting summaries and highlights
- Integration with Zoom, Google Meet, and more
- Free and paid plans available
3. Fireflies.ai
Best for: Collaboration and deep integrations
Fireflies.ai offers more than just transcription—it helps teams collaborate better around their meetings. It automatically records, transcribes, and stores meeting data in an easy-to-navigate dashboard. What makes Fireflies unique is how you can interact with the transcript: highlight, comment, and even assign tasks directly from the notes.
This tool is ideal for teams working on complex projects where tracking conversations is crucial. You can also search through any past meeting for keywords, which is super handy when you’re trying to recall what was said weeks ago.
Fireflies integrates with Slack, Notion, Salesforce, Trello, and more—making it easy to connect your meetings to your work tools.
Key Features:
- AI-powered transcription and collaboration tools
- Voice commands and in-conversation commenting
- Advanced search within transcripts
- Integrates with over 50 apps and CRMs
- Free plan available with useful core features
4. Read.ai
Best for: Real-time meeting analytics and engagement tracking
Read.ai takes a slightly different approach to AI meeting assistance. Instead of focusing solely on transcription, it provides real-time insights into meeting engagement. It analyzes how participants are interacting—tracking who’s speaking, when people are most engaged, and how the conversation is flowing.
This tool is great for sales calls, team check-ins, and webinars, where understanding engagement can make a real difference. It gives you a “Read Score” to show how effective the meeting was and even suggests improvements for future calls.
You’ll also get smart summaries, transcripts, and speaker analytics after the meeting, making it a great all-in-one performance and productivity tool.
Key Features:
- Real-time meeting analytics and engagement tracking
- Post-meeting summaries and speaker stats
- “Read Score” to measure effectiveness
- Works with Zoom, Google Meet, and Teams
- Great for teams focused on performance improvement
5. Fathom
Best for: Quick summaries after Zoom meetings
Fathom is a Zoom-focused AI assistant that’s perfect for users who want meeting summaries without extra steps. Once Fathom is added to your Zoom, it records your call, captures key moments, and automatically generates a clean summary you can review or share right after the meeting.
You can also tag important parts of the meeting in real time, such as questions, action items, or key points. Fathom’s interface is clean and easy to use, even for non-technical users. It works well for individuals and teams who want quick access to meeting outcomes.
Plus, you can sync the summaries with tools like Salesforce, Notion, and Slack, so your meetings are automatically logged where your team works.
Key Features:
- One-click meeting recording on Zoom
- Auto-generated summaries and highlights
- Tag important moments live during meetings
- Email delivery of post-meeting recaps
- Free for personal use with team plans available
6. Sembly AI
Best for: Data insights and accountability
Sembly AI offers a data-driven approach to meetings. More than just a transcriber, it listens to your calls and pulls out insights like decisions, issues, and tasks. This makes it a favorite for teams managing complex projects where every detail counts.
One of its standout features is Smart Meeting Notes, which compiles a clean, easy-to-read summary automatically. You can also tag teammates, comment, or mark items for follow-up. It integrates well with productivity tools like Jira, Asana, and Trello, which means action items from meetings can flow directly into your project management system.
Sembly is great for team leads, project managers, and businesses that need accountability and transparency in meetings.
Key Features:
- Smart Meeting Notes and AI-generated insights
- Task tracking and project alignment
- Supports tagging and collaboration within transcripts
- Works with Zoom, Google Meet, Microsoft Teams
- Integration with major project management tools
7. Krisp AI
Best for: Noise removal with transcription
Krisp AI started out as a noise cancellation app, but it has evolved into a handy meeting assistant. While other tools focus solely on transcription, Krisp ensures your audio is crystal clear during the meeting and then follows up with a full transcript and summary.
Krisp tracks speaker talk time, detects filler words, and offers meeting insights that can help you improve communication. It’s especially useful for professionals working in busy environments or for teams where audio clarity is critical.
Krisp works with most major video conferencing platforms and has features tailored for remote teams, freelancers, and customer support reps.
Key Features:
- Industry-leading noise cancellation
- AI meeting summaries and post-call transcripts
- Talk time analytics and speech improvement tips
- Compatible with Zoom, Google Meet, and Skype
- Offers both free and paid plans
Final Thoughts
AI meeting assistants are no longer a luxury—they’re a must-have for teams that want to save time, stay focused, and make the most of every meeting. Whether you’re after detailed transcriptions, task tracking, or automated summaries, there’s a tool in this list that fits your needs.
Pick the one that matches your workflow best, and let AI do the heavy lifting so you can focus on what matters—collaborating, creating, and moving work forward.
